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🎙️ Oral Presentation 📌 Poster Presentation

📤 Pre-Conference Submissions (Due: 31 Oct 2026, 23:59 HKT)

Please note the following advance submission requirements prior to the conference:

  • 【Oral Presenters Only】 Presentation Slide Advance Upload: Please upload your final slide file (.ppt, .pptx, or .pdf) by 31 October 2026.
    🏷️ File Naming Format: PresenterID_First name_Last name (e.g., A98_John_Doe.pptx)
  • 【Optional Submission】 Book Chapter Outline: If you have previously indicated interest in contributing a chapter to our post-conference edited book, you may submit a 300–500 word Brief Chapter Outline by 31 October 2026. This is a completely optional invitation.
    🏷️ File Naming Format: Outline_PresenterID_First name_Last name (e.g., Outline_A98_John_Doe.docx)
  • Submission Upload Link: The official submission link has been sent directly to all registered presenters via email. Please use the designated upload link in your email notification.
  

🎙️ Guidelines for Oral Presentation

Quick Summary: 1️⃣ 15 mins total | 2️⃣ Advance slide upload by 31 Oct | 3️⃣ Bring USB backup on-site | 4️⃣ Arrive >10 mins early

Time Allocation & Timekeeping

Each oral presentation is allocated 15 minutes in total, including the Q&A session. Session moderators will prompt you at:

  • 10-min mark: 5 minutes remaining
  • 12-min mark: 3 minutes remaining (Reminder to transition to Q&A)
  • 15-min mark: Time’s up / Session concludes

Technical Setup & On-Site Logistics

  • File Format: Please ensure your slides are saved in .ppt, .pptx, or .pdf format compatible with standard presentation software.
  • Mandatory USB Backup: Even if you have uploaded your slides in advance, you must still bring a backup copy on a USB flash drive on the event day.
  • Multimedia Setup: If your presentation includes video or audio clips, please bring all media files on your USB drive for setup.
  • Arrival: Arrive at your designated presentation room at least 10 minutes prior to your slot for technical checks.
  • Special AV Needs: Contact the Conference Secretariat in advance if your presentation requires specialized audiovisual equipment.

📌 Guidelines for Poster Presentation

Quick Summary: 1️⃣ A0 Portrait | 2️⃣ Self-printed | 3️⃣ Standby 13:10–13:50 @Koo Plaza | 4️⃣ Remove by end of day

A0 Poster Format

Poster Specs & Printing

  • Size: Max 90 cm (W) × 120 cm (H)
  • e.g. Standard A0 size: 841 mm × 1189 mm / 33.1 in × 46.8 in
  • Format: Portrait (Vertical) orientation only.
  • Readability: Ensure text, tables, and figures are clearly readable from a reasonable distance.
  • Self-Printing Required: Presenters must print and bring their own physical poster (no on-site printing available).
  • Local Printing Tip: Search “A0 poster printing Hong Kong” for shops with online ordering/payment. Allow 2–3 working days and opt for in-person self-pickup to avoid shipping delays.

Check-in Workflow & Mounting

  • Venue: All posters will be displayed all day at Mrs. Dorothy Koo and Dr. Ti Hua Koo Plaza (Koo Plaza).
  • Mounting adhesives suitable for display boards will be provided on-site.
  • Morning Check-in Steps (08:15 – 08:45):
  • Go directly to Koo Plaza and share your Presenter ID or Topic with helpers to quickly locate your assigned board.
  • Then proceed to Jockey Club Forum Theatre (RLG208, Research Complex) for general attendee check-in.
  • ⚠️ If You Arrive After 08:45
    Helper assistance at Koo Plaza ends at 08:45. If you arrive after 08:45, please proceed directly to JC Forum Theatre (RLG208, Research Complex) to join the main session on time. You may mount your poster during the next session break or lunch brreak with helper assistance.

Standby Session & Awards

  • Authors’ Standby: Poster presenters are required to stand by their posters during the Q&A session on 13:10 – 13:50 at Koo Plaza.
  • Best Poster Presenter Awards (Student Presenters): All Student Poster presenters are strongly encouraged to stay until the end of Day 1 (6 Nov 2026) for the Best Poster Presenter Awards Ceremony following Round Table Discussion II.

Poster Removal & Liability

  • Removal: Presenters must remove their physical posters at the end of the presentation day.
  • Logistics & Storage: Presenters are fully responsible for the printing, transportation, setup, and removal of their posters. Please note that no on-site storage services are provided.
  • Disclaimer: The Organisers assume no responsibility or liability for posters left behind, lost, or damaged.

⚠ Attendance & Cancellation Policy

Important Notice for All Presenters
If you are unable to attend or present as scheduled due to unforeseen circumstances, please inform the Conference Secretariat immediately at COUNPCONF2026@hksyu.edu.
Unnotified absences will be recorded as “Cancelled” or “No-Show” in the official post-conference records.